Small Business Invoicing & Payments

December 2nd, 2021

invoicing tools

Our expert industry analysis and practical solutions help you make better buying decisions and get more from technology. Last but not least, and related to reporting, is the ability to integrate your billing system with your back-end accounting system. If they don’t, then these businesses could wind up doing a lot of unnecessary manual entry. Invoice2Go is a decent billing and invoice application with a lot to like, but having its full range of features will cost you. Getting paid promptly is more important to freelancers and small operators than large companies.

Designed to save time and facilitate financial control, Sage 50c also counts as one of the most secure, screen-level access tool that guarantees protection for your most confidential information. Offered as both a desktop and a mobile application, Sage 50c makes it possible to bill clients and receive payments even when not in the office. It is also 100% compatible with leading fraud monitoring services, and connects immediately to your Sage Payroll account to facilitate payroll processing and operations.

Send In Seconds, Track From Anywhere

You’ll be able to add multiple users, and select who can see what – this is a great option if you want additional privacy and security. If you expect to receive the payment via mail, you can add another additional feature – the payment stub.

You can also create recurring bills for repeat customers that serve as a passive income source- this feature works well for subscriptions or monthly payments for services you offer. Other features allow you to connect your bank account, sync up with other apps your business frequently uses, and access everything via QuickBooks Mobile. No more searching for that lost receipt—simply upload it via the mobile tool. Invoice2GoInvoice2Go provides over 300 professional invoice templates to choose from.

While they have paid plans, you can get started for free and invoice up to 5 clients. A major player in the invoicing game, Freshbooks’ features go beyond invoicing. Think of expenses, time tracking, project collaboration, payments, and reporting. It even has a mobile app, great for freelancers on the go. Bill My ClientsBill My Clients offers different options and solutions for businesses of different sizes. For freelancers, they offer and invoicing and time tracking service for $11.99 per month. For small businesses, the service includes A/R management, also for $11.99 per month.

Getting paid accurately and on time is the most important part of a freelancer’s job. Poor invoicing procedures and invoicing tools the resulting cash flow problems can wreak havoc with the paying of bills, work productivity, and peace of mind.

What Methods Of Payment Can My Customers Use?

The new version of FreshBooks offers lots of great accounting features, including double-entry accounting, journal entries, and bank reconciliation. If that’s more than you need, don’t worry — the smallest FreshBooks plan just focuses on invoicing.

  • However, they are one of the industry leaders in payment processing, so they are not to be ignored.
  • For invoicing apps that are also payment gateways, we’ve listed the applicable fees.
  • They also allow you to send transactions by “snail mail,” though you have to purchase additional credits to do so.
  • Another great feature is that creating invoices and sending bills are a snap, thanks to the simple green buttons affixed on the homepage.
  • If you take time to create customers and add products/services to the tool, you can quickly pull in the details for both just by tapping the applicable section of the invoice.
  • Xero is one of the most well-automated options available.

FreshBooks gives you the certainty that your invoices have been properly delivered to clients. In the latest version, you will also be able to set invoice due dates, charge late fees, and turn on new online payment options. Is a CPQ software that comes with robust invoicing capabilities. This solution allows users to automate quoting, invoicing, billing, and contracting processes.

You can also create an expense report to track monthly costs and monitor your balance sheet in real time. Lets you automatically pull in saved customer data to create invoices. The best free invoice software options can help your business stay on budget. Chargebee is primarily catered for companies that offer subscription services.

Wave Invoicing: Best Accounting Integration

To speed up the process of entering a client’s information, you add just the client’s ID, and then it automatically adds the rest of the data. You can also choose from 29 languages and all available global currencies, which makes it easier to work with international clients. You’ll also be able to track the status of your invoices, set estimates, and customize your invoice to match your brand’s or company’s colors. If your business mostly sells products, you can make use of the “Categorize your sales” option and create groups of items you sell. This way, you’ll be able to quickly select the correct item when creating the invoice. According to a study by Ultimate Software, 92% of employees say that having technology that helps them do their job efficiently directly affects their work satisfaction.

What’s more, recurring invoices could cost you money without you realizing it. Online invoicing software is an excellent alternative to the old accounting systems. Billing and invoicing software offers several advantages for any business. One benefit of this billing software is the amount of time it saves. Wave lets you do some basic customization of your invoice, such as adding a logo or custom title and selecting what information to display about your business. You can also create recurring invoices that are sent based on a schedule you specify and—if customers opt-in—charge saved customer payment methods automatically. If you want to synchronize your online and in-person payments, Square is your best option.

invoicing tools

It provides all the nuts & bolts for managing subscriptions, recurring payments, invoicing, and much more, with one elegant API layer. Track your cash flow by linking directly to your bank account, record sales, and receipts in real time. But with such an abundance of online invoice software available, which one should you choose? We have tested out a lot of free and paid solutions and selected our top 19 recommendations to make the decision a bit easier for you. Effortlessly track time and bill your clients for the hours you spend on their projects. Simply start the timer from your mobile, computer, or Apple Watch whenever you start work—Zoho Invoice will log every billable minute in a clear calendar format. We dove in and did our own research to find out which free invoicing software options really stand out—and why.

Unfortunately, you cannot send invoices, receive payments, automate invoices, or gather reports directly from Microsoft Office, making invoicing a manual process. FreshBooks offers a scalable invoicing option with polished templates, convenient payment processing solutions, inventory tracking, and a bevy of other accounting tools and services. Payments Accept credit cards and bank payments online. Payroll Pay employees and independent contractors, and handle taxes easily. FreshBooks offers a well-rounded, intuitive, and attractive double-entry accounting experience that supports invoices and estimates; expenses; time tracking; and projects. It anticipates the needs of freelancers and smaller businesses well—better than its competitors in this class. The Self-Employed plan also includes the option to automatically track mileage, separate business and personal trips, and provides other tools to maximize your Schedule C deductions.

How To Start Billing With Paypal

For monthly, quarterly, or yearly reports, you can create custom statements for any period, sales and summaries, chargebacks, audits, and access your tax documents. Freya is the founder of the personal finance blog CollectingCents that teaches readers how to grow their passive income, save money, improve their credit score, and manage debt. She has been featured/quoted on publications like Business Insider, the Huffington Post, and GoBankingRates.

Along with its popular POS system, Square offers e-commerce, payroll, scheduling, CRM, marketing and business financing tools that all integrate with its invoice program. Free basic invoicing, with the option to use Square Invoices Plus for $20 per month. Your card transactions will be charged Square’s applicable fees.


This means that you will be able to create, track, and distribute invoices and accept payments on the go. Using Invoicely, you can accept online payments via Mollie, Stripe, PayPal, We Pay, or any credit card, to give customers the comfort of completing payments via mobile devices. “Free” here means that there’s no monthly subscription cost or software purchase to use the basic version of any of these programs. However, if you’re receiving payments online, you’ll be responsible for a per-payment transaction fee. That fee will vary depending on your payment processor of choice, which will in turn vary based on which payment gateways your invoice software supports. Free cloud-based invoice software solutions can help streamline and automate the invoicing process at no cost, with features like customizable templates and automatic payment reminders.

Year-end review: Legal software for business resiliency – ABA Journal

Year-end review: Legal software for business resiliency.

Posted: Fri, 19 Nov 2021 20:58:12 GMT [source]

Online payments, quotations and proposal software included. Many or all of the products featured here are from our partners who compensate us. This may influence which products we write about and where and how the product appears on a page.

It also enables you to club relevant information in a single database, which you can search and access readily in the future. It’s suitable for ecommerce businesses that are also looking for a capable accounting tool to integrate with. Its monthly subscription plans start from $9 and go up to $60. You also get a 30-day free trial that comes with all the features. To help you make your final decision, I tested, ranked, and reviewed some of the best invoicing tools to try this year. Whether you run a small business or are a freelancer, you already know collecting on-time payments is challenging. Build invoice templates for each job to speed up the billing process.

Can I Send Payment Receipts With Square Invoices?

Create and send professional customized invoices, estimates, and receipts in seconds. Set up automated overdue reminders, and get paid on time.

invoicing tools

Like many of the others listed here, Cashboard has both free and paid options. The free account will allow you to manage 2 active projects with unlimited clients and invoices. Prices for upgrades range from $12 per month to $140 per month. Invoicing software simplifies how you invoice your customers and get paid. There may also be a few additional bookkeeping and accounting features throw in, like expense tracking or time management, but it’s rare that you’ll find anything more advanced than that.

Invoices Made EasyInvoices Made Easy is one of the lower-priced options at $5 per month ($15 per quarter). With Invoices Made Easy you can create and email invoices, track payments, accept online payments, and they will also print and mail paper invoices for you if you wish. The cost for having them mail your invoice ranges from $1 – $1.50 per invoice. LessAccounting is a simple accounting solution that also allows to create and manage invoices. The cost for LessAccounting is $19.95 per month, and the first 30 days are free.

Customers can even use Apple Pay, Google Pay, or ACH bank transfers to settle invoices right from their phone. Square Invoices comes with a free customer management system, Customer Directory, that helps your business store and manage contact information for your customers in one place. You can easily save key details like your customer’s business name, email address, and phone number for any business invoice. When testing out software, look for options that offer free plans or free trials, so you can fully explore the software before investing.

invoicing tools

With Online Invoices, you can create customer profiles with all their updated contact details, their whole history with your business, as well as notes and attachments. Invoice2Go allows you to make snap photos of your receipts, and export and analyze all expenses within seconds. This way, you will have more time to focus on other important tasks. With Invoice2Go, you can choose from a variety of fully-responsive invoice templates, uploading your business logo, contact data, and desired information. Invoice2Go will also allow you to design unique templates.

What is Gstr?

The Goods and Services Tax Return 1 is a document that each registered tax payer needs to file every month/quarter. It must contain the details of all sales and supply of goods and services made by the tax payer during the tax period.

The free plan does include invoicing, but the major drawback is that you’ll only be able to manage 3 clients on the free plan. Invoicera is feature-rich invoicing and billing software. Some of the features are beyond the needs of the average freelancer, but you may want to consider if the features would be able to help you in your business. I have been investigating alternatives that support retainer invoicing. So far, Harvest is really too disjointed but the invoices are attractive. Those are the only ones I know of that handle retainers + invoicing + some project management integration. These days, PayPal has stepped up its game with built-in estimates, recurring invoices, reports offering sales insights and more.

What’s the difference between Quicken and QuickBooks?

QuickBooks focuses on the accounting processes of small businesses whereas Quicken focuses on the finances of individuals and families. QuickBooks also offers an online version of their software that many businesses can use, while Quicken focuses on providing local software that is accessed on individual computers.

It combines financial management and reporting, sales and customer management, as well as vendor management in one convenient interface. This way, you no longer have to rely on multiple platforms for your accounting responsibilities.

Author: Anna Johansson