Xero Accounting Review

December 2nd, 2021

what is xero

Standard – Unlimited invoices, quotes, bills and bank reconciliation plus payroll for up to 5 people. Starter – The starter subscription allows you to send 5 invoices and quotes, enter 5 bills and reconcile 20 bank transactions each month.

There is limited tax support, limited invoice templates, and a steep learning curve. The recent navigation bar change seems to make accessing features more difficult by requiring more clicks rather than streamlining the software. Your accountant sees the same data as you, so you can get in touch with them through your online accounting app.

Xero Key Features

Once the invoice is completed, you can send it via email with online bill payment options included in the email. Once payment is received, Xero will automatically apply the payment if paid online, or you can process the payment during your regular bank reconciliation process. The particular plan of Xero will cost $30, and it supports unlimited invoices, bills as well as bank transactions. It allows you to fulfill the accounting task more efficiently. With the help of iPad and iPhone versions of the app, it’s easy to view your cash flow. Furthermore, it is easy to access vendors and customer contacts. Despite some criticism I have about Xero, I feel they are a strong billing and invoicing software.

It’s fast and simple to work together in the cloud, so you can make smart business decisions when it matters most – right now. In August 2020, Xero acquired Waddle, an Australian-based invoice financing startup for $80 million . Payment includes $31 million in cash and $49 million in earnout payments. Waddle allows small businesses to access quick loans secured by their accounts receivables. Xero’s invoice entry screen, seen above, is clean and uncluttered with easy look-up options available for most fields.

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If the number of accounts surpasses 999, you have to start adding new ones manually. This comment refers to an earlier version of this review and may be outdated. Xero has a reputation for some of the strongest cloud security out there. Security measures include data encryption, two-step authentication, and 24/7 monitoring at multiple locations. Data is backed up daily across various servers, and regular security audits are performed. The internet is changing how we live our lives including how we run our business. RealTime data allows an continuous and open dialog between you and your Trusted Business Adivsor.

Xero Review

There are some handy articles to help you out on the help centre too. Xero is a modern and attractive accounting tool, with a simple user interface intended to appeal to a wide range of people. You should find the interface quite straightforward to navigate, but there are some learning curves to be aware of. Most people find Xero easier to use than something like QuickBooks, but there are some challenges. In this review, we’ll find the answer to that question, and tell you everything you need to know about accounting with Xero.

what is xero

Here’s our comparison of their pros and cons to help you decide between them. The Xero apps don’t do everything the browser-based version does, but you can conduct some accounting business remotely. Xero had been slowly adding states to its payroll processing for years, but it’s now gone in a different direction. The site is now integrated with Gusto, our Editor’s Choice winner for payroll, which gives it competent, comprehensive payroll management. There’s even a single sign-on option so you don’t feel like you’re working in two applications . Once you select or create a new line item, a small horizontal menu appears below the item description. You can select your account and tax rate here and attach it to a project if you’ve created any.

Why You’ll Love Your Xero Shoes

Recent improvements to its setup process and new business overviews solidify it as an excellent choice for small businesses. If you care about controls in your accounting system, don’t choose Xero. They don’t offer a SOC-1 report, which is standard in the industry . If you are or ever plan to be a legitimate company, you will want to show your accounting system has proper controls, and you won’t be able to do this with Xero. Funny thing is, Xero doesn’t even care about its own business enough to produce a SOC-1 for its customers. When we asked that they produce this report, we got a flat no and were told the matter was closed.

You’re required to assign each project to a contact, and you can give it a name and deadline, estimate its budget, and prepare detailed quotes. Each project has its own home page that displays a running tally of time and expenses charged toward the budget estimate, as well as the amounts that have been invoiced and estimated. Click the Add Contact button, and the empty record template opens. You can enter extensive contact information and financial details like default settings and accounts, currency, and due dates. Xero has added a customer credit limit and blocking tool since my last review. Once customers have reached their credit limit, the blocking tool prevents you from approving or sending invoices until they’re within their limit again.

Xero Review: Simple Cloud

While the QBO app offers the same services as the website, Xero focuses on the functions that users need on the go. Xero has a more limited approach to mobile services, but a stronger focus on the functionality you’re likely to actually use. Not only does Xero offer a fully integrated “Standard Plan”, it also lets you pay invoices through popular online payment networks, like PayPal and Stripe.

There are some options for customization through the invoice process, but it still is intuitive and simple overall. Accounts & Legal Consultantsshared how Xero successfully managed the accounting for one of their large clients with 50 stores in the UK. Xero told them that the soft limits for transaction volume are around 2000 sales, 2000 purchases and 4000 bank lines per month, after which Xero’s performance “deteriorates dramatically”.

Our unbiased reviews and content are supported in part by affiliate partnerships, and we adhere to strict guidelines to preserve editorial integrity. The editorial content on this page is not provided by any of the companies mentioned and has not been reviewed, approved or otherwise endorsed by any of these entities. Try it today and find out how it can save you time and money. There is also a Xero Accounting app for Android (Android 5.0+) and Apple products (iOS 12.0+) and separate mobile apps for Xero Expenses and Xero Projects. While the price may rule out the software for small businesses, Xero still has a lot to offer for medium and large businesses or those in need of multiple users. With Xero, you have the ability to attach related source documents to transactions or store these documents in your general library.

what is xero

Pricing Depends Upon the number of accounts, invoicing frequency and number, average daily transactions, number of employees, the amount of business coaching and virtual CFO services you want. Although Freshbooks accepts payments in multiple currencies through Stripe, it doesn’t offer multi-currency accounting as Xero does. Also, Freshbooks doesn’t have an inventory feature—Xero’s is a bit basic, but it’s there. The time-tracking feature allows for easy management of billable hours providing the needed data to back up the invoices.


You can also reconcile your bank accounts and run reconciliation reports directly within the Xero ecosystem. Xero vs SAP Business One on-premises or cloud ERP software is a choice that companies doing a software evaluation can make. SAP also sells the mid-market ByDesign product and top-tier ERP solutions for large enterprise companies.

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If you find discrepancies with your credit score or information from your credit report, please contact TransUnion® directly. FreshBooks offers unlimited time-tracking in its lowest-tier Lite plan, whereas Xero users would have to opt into the highest-tier Established plan for that feature. You can import data from another accounting system in bulk via CSV files once you’ve done some initial set up in Xero. That includes the chart of accounts, invoices, bills, contacts and fixed assets.

Avoiding An Audit: Tips For Small Businesses

For instance, you can drag and drop certain expense categories into a single subgroup; an “office expenses” subgroup could include office equipment, supplies and utilities. You can tack Payroll with Gusto onto any plan for an extra $39 per month, plus $6 per month per person. Xero also lets new customers sign up for a 30-day free trial to test out all of its features. This may influence which products we review and write about , but it in no way affects our recommendations or advice, which are grounded in thousands of hours of research. Our partners cannot pay us to guarantee favorable reviews of their products or services. This easy-to-use and feature-rich software is ideal if you have no bookkeeping experience and want top-notch customer support.

  • It focuses on keeping things simple and user-friendly for small businesses that can’t cope with sophisticated accounting software.
  • Xero’s invoice entry screen, seen above, is clean and uncluttered with easy look-up options available for most fields.
  • Xero pricing begins at $11 per month and costs up to $62 per month for the most advanced plan.
  • The editorial content on this page is not provided by any of the companies mentioned and has not been reviewed, approved or otherwise endorsed by any of these entities.
  • We strive to provide easy to read reviews that will help you choose which ecommerce platform is right for you.
  • Its data-entry screens are more minimalist than those of QuickBooks Online, and its invoice and billing entries require less in the way of data entry.
  • Your best option here will probably come down to the user interface you enjoy using most.

With the assistance of real-time reporting features in the software, you can generate and view interactive reports. Besides, the financial adviser you can create and publish reports without any hassle.

He ability to invite an accountant or bookkeepers to review financial records is a great advantage to choosing Xero. With the Standard and Premium package, what is xero you can also create customizable purchase orders, payroll direct deposits and checks, and there is a federal and state e-file and e-pay option.

U S Based Cloud Bookkeeping Services

Xero only has a single template for invoicing, where you can create custom templates and customize them according to your needs. While the invoice template is decent enough, it would be nice to have more options to choose from.

what is xero

Each time you log into either app, you can see your latest balance and expenses that need reconciling from the dashboard. QuickBooks and Xero both have excellent dashboards that give you an easy glimpse of all of your main business metrics after logging in. Your best option here will probably come down to the user interface you enjoy using most. Here’s our verdict of when to choose Xero versus QuickBooks, alongside a comparison of cost, feature sets, accountant preferences, reporting, and ease of use. Its record templates also display data more economically, using tabs to access hidden details. The other area where you’ll do a lot of work—especially at first—is Contacts. Here, you create records for your customers and suppliers that contain both contact information and thorough financial details.

Xero is easy to use online accounting software that’s designed specifically for small businesses. Xero is the emerging leader of online accounting software that connects small businesses to their advisors. At its core Xero is an easy-to-use but powerful accounting system designed from the ground up. With MYOB’s AccountRight software you can manage bills, send invoices, and pay employees. You can also keep track of your inventory, and do multi-currency accounting. They also love their online accounting bookkeeping community which boasts a blog and community forum page.

Author: Loren Fogelman